MMA continues to see investigations and discipline relating to inappropriate use of state computers. Supervisors have received discipline ranging from a written reprimand to discharge. The allegations have included viewing adult internet sites, sending or receiving inappropriate e-mails and not taking action when a supervisor is aware of a subordinate using a computer inappropriately. Additionally, extended computer use for non-state related purposes, any use for personal for-profit business activity and failure to protect access codes most likely will result in disciplinary action. Some agencies have adopted a “zero tolerance” policy and have even discharged employees for first offenses.
The statewide policy on appropriate use of electronic communications and technology does allow some limited personal use of state computers for web search and e-mail, but there are restrictions. Given that computer and internet access is universally available, supervisors should review the statewide policy at http://www.mmb.state.mn.us/doc/hr/policy/policy-electronic.pdf and their agency’s policies relating to computer use. Also, it’s a good idea to have the employees you supervise review these policies. Hopefully, with a clear understanding of what personal computer use is appropriate, supervisors can avoid use that may lead to discipline.
Finally, some people may have a psychological disorder, which has become known as cybersex addiction. Mental health professionals are treating this disorder as an obsessive-compulsive disorder. If you or someone you know has a problem staying out of inappropriate web sites, the state’s Employee Assistance Program should be contacted for help in dealing with this problem. The EAP program may be contacted at (651) 259-3840, (800) 657-3719 or http://www.mmb.state.mn.us/eap. Seeking help after an investigation may be too late to avoid serious discipline.
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